How to I see what qualifications my clubs coaches have?

Modified on Wed, 29 May 2024 at 03:07 PM

The following guide explains how to use COMET Data and Reports to aid with checking what qualifications your clubs coaches have and their expiry dates. This is important to ensure that they are kept up to date, so that they can continue in their coaching roles. 


Please note, in order to run these reports, you will need to have the 'Club Manager' user role. 



Accessing COMET Data


You can access COMET Data in two ways:


1. Log into COMET and press onto your name in the top right hand corner. You can then select COMET Data from the list. 

2. You can also access MyCOMET using the following link - comet.faw.cymru/data




What to do once you are on COMET Data


1. Click on Persons and then (9) 'Persons Titles and Licenses''



2. Update Search Parameters


The report should default to your club and organisation. 


The parameters that you fill in depends on what information you are looking for. We would recommend putting as few as possible initially if you are not sure what you are after. 


In the example below, we are looking at CONFIRMED coaches for the club. 



If you do not select any other filters, it will bring up all of the awards for all of the coaches (in this example) in the club. This will include both active and inactive awards. 


We would recommend searching for active awards, as these are what are reviewed by the FAW during the coach registration process. To do this, you would select this on the 'Title/License Status' as shown above. 


You can also break this down further into specific awards if you would like (EG: you might want to look at the DBS expiries of coaches). If you leave the 'Title/License type' blank, it will bring up all awards. 


3. Run Report


At the bottom of the page, you can then run the report



4. Filtering the report


Once you run the report, it will bring up a lot of information. For this report, the majority of these are relevant so but if you wanted to remove any you would press the columns icon. 


Press the icon indicated below to bring up filters



5. Select your filters


First, press 'Show All' to untick all of the boxes, and then you can tick the ones you want. 


For the purpose of this, we would recommend selecting:


  • Person ID 
  • Person Name
  • Licence Type
  • Reference No
  • Date From
  • Date To
  • Status



6. Export to Excel


Now you should just have two columns, which you can now export to excel to use. 


Export to excel should take the report to your downloads, where you can open it.



7. Looking at the Data in Excel


You should now be able to see a list of coaches with their qualifications and expiry dates. 


If you have any further questions, please raise a ticket and we can look to advise. 



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